Use of School Facilities Procedure 4260
Community Use of School Facilities
Facility Usage Classifications
Class I - Usages by the school district, official parent organizations (when these events do not result in significant additional costs to the district), or other groups directly connected with, or a part of, the school district organization.
Class II - Usages by the City of Longview, the YMCA, and Lower Columbia College which are covered by joint usage agreements between the school district and these organizations.
Class III - Usages of a community service or recreational nature, operating during times when facilities are staffed by maintenance personnel and when no significant additional costs are incurred by the district.
Class IV - Usages by nonprofit organizations or groups in the community which involve significant additional costs to the district and which are not commercial in nature. This classification shall include, but not be limited to:
Community concerts, displays, recreational events, etc.; fund raising events by local service organizations; religious meetings; political meetings; school fund raising events; public schools, college or community education courses.
Class V - Usages by commercial organizations. Under normal conditions, school district facilities will not be rented for commercial purposes, particularly when such rentals would be in competition with local facilities operated for profit. If, in the opinion of the superintendent, a commercial rental is appropriate, a 20 percent surcharge will be added to the rate computed for Class IV usage.
Rental Fees and Scheduling
Fees will not be charged for usages under classifications I and III. Scheduling priorities will be in the order of classification according to the following calendar; however, school district needs will supersede prior usage commitments when necessary.
August 1 All school district functions will be placed on the calendar.
August 15 City of Longview, YMCA, and Lower Columbia College
events will be placed on the calendar. Scheduling conflicts between the two agencies will be resolved by discussion with the groups with the school district having final authority for scheduling decisions.
October 1 Organized activities for school age youth, functioning under
responsible adult supervision, will be placed on the calendar. Other Class III usages may be scheduled prior to October 1 on a temporary basis. Following October 1, these groups may arrange permanent schedules.
Short-term Class IV and V usages may be scheduled prior to October 1 if, in the opinion of the administration, such usages would not result in conflicts with Class I, II, and III usages.
Fees
Those organizations directly concerned with the schools (e.g. P.T.A., etc.), and those sponsored by the schools or affiliated organizations shall be allowed reasonable use of school facilities for meetings without the payment of a rental fee. Functions requiring additional district personnel shall be charged the added costs of utilities and personnel.
It is the intent of the board that the district shall rent or lease or otherwise permit the use of school facilities to groups or organizations for such fees as will compensate the district for the reasonable costs thereof. Additionally, to any organization renting a school facility with the intent of realizing a profit there from (through charging admission, taking up a collection, or other), the rental fee shall be reasonably increased to partially compensate the district for normal maintenance and wear and tear.
The administration is directed to establish and revise as circumstances may warrant a schedule of rental fees consistent with the policy outlined above, and to advise the board thereof. The established fees in effect at any given time shall apply to the rental of those facilities the schedule covers; for any facility not covered in the schedule, the administration may determine a reasonable fee from the relevant factors or decline to release for nonschool use.
Insurance
All organizations scheduling district facilities will be required to sign an agreement holding the district harmless for any liability. All organizations scheduling district facilities for activities which involve potential for personal injury or property damage must provide evidence of adequate liability insurance coverage. When insurance is required, the organization shall name the district as an additional insured on insurance provided.
Initially Adopted: December 1, 1958
Adopted: October 12, 2009
Amended: August 9, 2010
Amended: August 28, 2023
Rental Fee Schedule
School Day – Night Usage: Hourly Rates
|
|
Custodial |
Boiler |
*Elec. & Misc. |
Total Hourly Rate |
|
Secondary Schools |
$37.35 |
$69.55 |
$54.84 |
$161.74
|
|
Elementary Schools |
$37.23 |
$28.06 |
$44.47 |
$109.76
|
|
Kessler Auditorium |
$37.23 |
|
$54.84 |
$92.07
|
|
Dana Brown Mainstage Theater**
|
$37.35 |
$69.55 |
$54.84 |
$161.74 |
|
Memorial Stadium |
$37.35 |
|
$70.00 |
$107.35 |
Holiday and Weekend Usage: Hourly Rates
|
|
Custodial (2 hr. min.) |
Boiler |
*Elec. & Misc. |
Total Hourly Rate |
|
Secondary Schools |
$56.02 |
$69.55 |
$54.84 |
$171.19
|
|
Elementary Schools |
$55.85 |
$28.06 |
$44.47 |
$111.67
|
|
Kessler Auditorium |
$55.85 |
|
$54.84 |
$ 93.98
|
|
Dana Brown Mainstage Theater** |
$56.02 |
$69.55 |
$54.84 |
$171.19
|
|
Memorial Stadium |
$56.02 |
|
$70.00 |
$126.02 |
Note:
- The above rates apply to gyms, auditoriums, swimming pool, Dana Brown Mainstage Theater**, cafeteria and Memorial Stadium. Other charges may apply.
- Single room rates for electric and miscellaneous will be $21.06 per hour plus any labor charge or boiler usage that occurs.
- When food is prepared, a member(s) of the district’s food service staff must be employed to supervise at additional cost to renter.
* Includes electricity costs, water costs, sewer, paper products, and custodial cleaning products.
** In addition to the above hourly rates, there is a flat fee of $150.00 per day for use of the Dana Brown Mainstage Theater.