Procedure No. 3530P

Students

Fund-Raising Activities Involving Students

Guidelines for student fundraising activities are as follows:

1.  Student participation must be voluntary;

1. Door-to-door solicitation by elementary school students is strongly discouraged.

2.  Schools shall designate an administrator(s) who will be aware of and coordinate fund-raising activities.

2. The fundraising activity must be such that it is not likely to create a poor public relations image. Whenever possible, a letter of introduction on official school stationery should accompany school-initiated solicitations.
    
3. Fundraising activity efforts must not interfere with the educational program. The use of class time shall be discouraged.
    
4. Fundraising activities conducted by associated student bodies or sub-groups thereof must conform to the district ASB accounting requirements. Expenditures of all ASB funds must be approved by the ASB;
    
5. Fundraising activities conducted by outside groups (including parent groups) must not involve the official student body organizations and must not utilize district materials, supplies, facilities or staff unless reimbursement is made.  If student body organization involvement occurs, any moneys become ASB moneys and are subject to ASB accounting requirements. Parent groups may use school district facilities for fund-raising activities provided that a facility use form has been filed and approved and that all out-of-pocket costs are reimbursed to the district.
6. The following fundraising activities are approved:
    
   1. Sales of goods (candy, T-shirts, etc.), magazines, apples (if maintained in cold storage);
       
   2. Car washes, school supplies, rummage and garage sales, pancake breakfasts, spaghetti dinners;
       
   3. Paper drives, bottle drives, etc. that do not interfere with the school day;
       
   4. Carnivals when organized and supervised by the school and/or the recognized parent group;
       
   5. Skating and bowling parties provided there is adequate supervision and liability protection;
       
   6. Bandathons, bikeathons, and walkathons;
       
   7. Basketball games if liability insurance for participants and facilities is included in the contract;
       
   8. Talent, variety, musical, and drama productions (after school hours); and
       
   9. Any major purpose fundraising activity that is not listed above must have the approval of the superintendent;
       

G. Sponsorship opportunities for the district will be subject to certain restrictions in keeping with the standards of good taste and will model and promote positive values for our students. In keeping with this, no sponsorship will be allowed which is in poor taste, which fails to promote positive values for our students, or which otherwise may be prohibited by law, including, but not limited to, materials which fall within the following categories:

1. Promotes hostility, disorder, or violence;
2. Attacks ethnic, racial, or religious groups;
3. Is libelous;
4. Violates the rights of others;
5. Inhibits the functioning of the school;
6. Overrides the school’s identity;
7. Engages in political activities or influences legislative decisions at the federal, state and local levels, participates in any campaign on behalf of any candidate for political office, or supports or opposes any political candidate or ballot measure;
8. Promotes the use of drugs, alcohol, tobacco, weapons, or firearms;
9. Promotes religion, religious matters, religious organizations, or establish a religious tenet or a position about religion, such as atheism;
10. Is lewd, obscene, or vulgar.

8. Fundraising activities in excess of $20,000 must be submitted by the principal to the superintendent for approval. Application for approval must include:
    
   1. The sponsoring group;
       
   2. The proposed activity;
       
   3. The manner in which the money is to be collected; and
       
   4. The purpose;
       
9. When the ASB shares in the receipts derived from vending machine operations or from the sale of student pictures, such activities must be in compliance with policy; and
    
10. Any outside group other than an official school-parent group must have central office approval before conducting fundraising activities within a school or schools. Such outside organizations or persons seeking to raise funds from or through students:
     
    1. Must work through established official parent organizations and not with or through student body organizations or the administration;
        
    2. May not use school materials, supplies, facilities, or staff without proper reimbursement. Requests to the administration for access to students for purposes of fundraising should be referred to the appropriate parent organization, which will have the option of permitting the outside group to utilize the parent organization's normal method of communication to transmit information concerning the fundraising;
        
    3. Will not collect money in school buildings as part of fundraising activities. Fund collections must be made by other means in other locations under the supervision of the official parent groups, except that each school may permit the official parent organization to maintain one box in the school's central office for deposit of envelopes containing funds from a permissible fundraising activity; and  

May display a sign announcing a fundraising activity. Brochures explaining the program may be made available to students through the school office.

Initially adopted October 16, 1986

Adopted: February 22, 2010

Revised: November 14, 2025