Policy Adoption, Manuals, & Administrative Procedures Policy 1310
Board of Directors
POLICY ADOPTION, MANUALS AND ADMINISTRATIVE PROCEDURES
Proposed new policies and proposed changes in existing policies shall be presented in writing for reading and discussion. Unless it is deemed by the board that immediate action would be in the best interests of the district, the final vote for adoption shall take place not earlier than the next succeeding regular or special board meeting. Any written statement by any person relative to a proposed policy or amendment should be directed to the board secretary prior to the second reading. The board may invite oral statements from staff members or patrons as an order of business.
When the board of directors is considering a district policy or amendment to policy that is not expressly or by implication authorized by state or federal law, but which will promote the education of kindergarten through twelfth grade students in public schools or will promote the effective, efficient or safe management and operation of the district, the proposed policy shall be described in any notice of the meetings at which the policy will be considered, if the notice is issued pursuant to the Open Public Meetings Act, Ch. 42.30 RCW. The board of directors will provide an opportunity for public written and oral comment on such policies before adoption or amendment.
In the event that immediate action on a proposed policy is necessary, the motion for its adoption shall provide that immediate adoption is in the best interest of the district. No further action is required. All new or amended policies shall become effective upon adoption unless a specific effective date is provided in the motion for adoption.
Policies as adopted or amended shall be made a part of the minutes of the meeting at which action was taken and shall also be included in the district's policy manual.
Non-substantive editorial revisions and changes in administrative, legal and/or cross references need not be approved by the board.
Policy Manuals
The superintendent shall develop and maintain a current policy manual (multiple copies may be in electronic collections on disk or a district website) which contains the policies of the district.
The manual is intended both as a tool for district management as well as a source of information to patrons, staff and others about how the district operates. To that end each administrator shall have ready access to the manual. In addition a manual shall be available in each school library and such other places as the superintendent may determine for the use of staff, students and patrons.
All policy manuals distributed to anyone shall remain the property of the district. They shall be subject to recall at any time.
Administrative Procedures
The superintendent shall develop such administrative procedures as are necessary to ensure consistent implementation of policies adopted by the board.
When a written procedure is developed, the superintendent shall bring it to the board’s policy sub-committee for final input. Administrative procedures need not be reviewed by the board prior to issuance, however, a board member may request a revision for consideration should they believe it is not consistent with the board’s intentions as expressed in its policies. Administrative procedures will be made available to the public on the district’s website.
Legal References:
| RCW 28A.320.010 | Corporate powers |
| RCW 28A.320.040 | Directors—Bylaws for board and school government |
| RCW 42.30.060 | Ordinances, rules, resolutions, regulations, etc., adopted at public meetings – Notice – Secret voting prohibited |
Adopted: September 28, 2009
March 12, 2012
February 15, 2023